The vision of the MDCGC is to ensure the quality of genetic health care and to promote the field of genetic counseling in Maryland and the District of Columbia (hereafter referred to as DC).

Section 2. Mission

The mission of the MDCGC is to:

Advocate for the genetic counseling profession in Maryland and DC
Provide professional development and networking opportunities for genetics professionals
Encourage continuing education among genetic counselors
Support education efforts to increase public awareness of genetic counseling
Increase the public’s accessibility to accurate information on genetic services and genetic information

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ARTICLE III. Members

Section 1. Membership

There shall be three classes of members of the MDCGC: “Full Members”, “Associate Members”, and “Student Members”.

Section 2. Full Members

Full Membership may be granted to any genetic counselor living, working, or licensed within Maryland or DC. A genetic counselor is defined as a Masters-level trained health care provider who both holds the professional title of genetic counselor and is either board eligible or board certified by the American Board of Genetic Counseling (ABGC) or American Board of Medical Genetics (ABMG). A genetic counselor living and/or working in Maryland or DC can register for full membership on the MDCGC website. In order to maintain membership, members must renew their membership on an annual basis. Full Members are eligible to hold a position as a Board of Directors member, an Officer, and/or a committee member.

Section 3. Associate Members

Associate Membership may be granted to any individual with a professional interest in genetics who shares the Mission and Vision of the MDCGC, as stated above. Examples of Associate Members may include, but are not limited to, genetic counseling assistants, genetic researchers, and geneticists, and genetic counselors residing and/or practicing outside of Maryland and DC. Associate Members shall not be granted a vote on topics or elections opened to Full Members. Associate Members will be able to serve on one or more MDCGC Committees but will not be eligible to hold a position as a Board of Director, or as Chair of a committee or Special Interest Group.

Section 4. Student Members

Student Membership may be granted to any student enrolled in an accredited genetic counseling program who is interested in living or working in Maryland or DC and shares the Mission and Vision of the MDCGC. Interested students may submit an application and upon approval by current MDCGC Officers, student membership may either be granted or denied. Student Members shall not be granted a vote on topics or elections opened to Full Members. Student Members will be able to serve on one or more MDCGC Committees, but will not be eligible to hold a position as a Board of Director, or as Chair of a committee or Special Interest Group.

Section 5. Membership Roster

A directory of MDCGC members will be maintained and updated in a database managed by the MDCGC Secretary. Members will be responsible for notifying the MDCGC of changes in contact address or place of employment. The Secretary will ensure that an updated directory of MDCGC members is available to members when the MDCGC calls for nominations to its Board of Directors and at the time of the annual meeting. The directory may also be made available on an as needed basis for professional use by one of the membership upon approval by majority vote of the Officers and Board of Directors. Every effort shall be made to keep information supplied to the MDCGC directory confidential and private.

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ARTICLE IV. Finance

Section 1. Dues

Each non-Student Member shall be required to pay annual dues to maintain membership to the MDCGC Association. The cost of annual dues for Full Members (genetic counselors) is $25.00. The cost of annual dues for Associate Members (genetics professionals) is $15.00. Checks should be made payable to: Maryland and DC Society of Genetic Counselors Inc.. The annual dues of all classes of members shall be evaluated by the Board of Directors on a yearly basis. All members will be informed of any changes in dues. Any change will be updated in the Bylaws.

Section 2. Checks

All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the corporation, shall be signed by the Treasurer. Expenditures over $500 must be approved by both the Treasurer and President.

Section 3. Deposits

All funds of the corporation shall be deposited upon receipt to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.

Section 4. Contributions and Gifts

The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, grant or device for the general purpose, or for any special purpose, of the corporation. This includes, but is not limited to, laboratory funded MDCGC gatherings.

Section 5. Financial Records

The Treasurer shall keep correct and complete books and records of all financial accounts (Article VII Section 2.iv). All books and records of the corporation may be inspected by any director, or his or her agent or attorney for any proper purpose at any reasonable time.

Section 6. Fiscal Year

The fiscal year of the MDCGC shall forthwith be the calendar year.

The Treasurer shall issue an annual financial report at the end of each fiscal year which will be available to the Officers. This report will also be available to any Member, by request.

Every three years or as needed the fiduciary responsibility for ownership of the MDCGC account will pass from past president to president elect. Annually, the new Treasurer will assume signatory responsibilities. 

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ARTICLE V. Nominations and Elections

Through a process and timeline set forth by these Bylaws and the Membership Committee, the general MDCGC membership shall elect the Board of Directors.

Section 1. Nominations

No more than 90 days but no less than 60 days prior to MDCGC’s annual business meeting, which may occur at the MDCGC Annual Meeting, the Membership Committee will collect nominations for the Board of Directors. This Committee shall submit a call to the general membership for nominations to the slate for Board of Directors member vacancies. Any Full Member in good standing can nominate either him/herself or another Full Member. The Membership committee will communicate with the general membership how nominations are to be collected. The call for nominations shall remain open for a period of at least two calendar weeks after the first call notification. Upon the close of the call for nominations, the Membership Committee shall review submitted nominations and create a slate of candidates. Nominees shall be contacted by the Membership Committee to confirm acceptance of nomination. Upon acceptance, the nominee shall provide a brief professional biography and CV to the committee. These biographies will be used to generate the online ballot. If no nominations are received within the designated nomination period, then the Board of Directors will have an additional 5 calendar days to submit nominations for the remaining positions. If no one accepts the nomination (no one is running): In the event that no nominations are accepted and there are no candidates for an open position, then the member currently in the position will have the option to run for another term in that position.

Section 2. Voting

No more than 60 days but no less than 30 days prior to MDCGC’s annual business meeting, which may occur at the MDCGC Annual Meeting, the slate of Board of Director nominees with accompanying biographies shall be released to all MDCGC Full Members. The number of individuals elected on a given cycle will be dependent on the number of individuals rotating off of the Board of Directors. The online ballot shall remain open for a period of at least two calendar weeks once sent to MDCGC Full Members. Once the online ballot is closed, the Membership Committee shall tally the voting. When there are more nominees than Board of Director positions open, the individual(s) with the most votes shall be elected to the Board of Directors. In the event that the number of nominees is equal to the number of Board of Director positions open, each nominee must receive a vote of confidence by at least 50% of ballots cast. The Membership Committee shall be responsible for notifying the newly elected Board of Director member(s) and will subsequently communicate results to MDCGC membership, all within one calendar week of the closing of the online ballot. A term shall be designated as one year from the date of original appointment, unless a variance is approved by the MDCGC Officers.

Section 3. Inaugural Board Term (2018-2019)

In the inaugural year of the MDCGC (2018-2019), the founding members will serve as the Board of Directors. These positions will be appointed internally. In lieu of a President-Elect, the inaugural Board of Directors will have a Vice President. In addition to the four Officers (President, Vice President, Secretary, and Treasurer), committee chairs will be determined internally.

In subsequent years, these positions will be elected by the MDCGC Full Members as outlined in Article V (Sections 1 and 2).

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ARTICLE VI. MDCGC Board of Directors

Section 1. Elected Board Members

The business and affairs of the corporation shall be managed by a Board of Directors, which shall be composed of at least four elected board members: President, President-Elect, Secretary, and Treasurer. The number of Directors may be increased or decreased by amendment to these Bylaws, except that the number of Directors shall not be less than four and not more than seven. No decrease in the number of Directors shall shorten the term of any incumbent Director.

Section 2. Board of Director Meetings

The Board of Directors shall meet as often as necessary to conduct the business of the corporation, though no less than once every other month either in person, by telephone, or by teleconference. All official board meetings require that each board member have written notice at least 14 days in advance of such meeting.

Section 3. Selection of Board Members

The Board of Directors shall consist of the President, President-Elect, Secretary, and Treasurer. These members, who must be Full Members of the MDCGC, will be elected by the MDCGC full membership through a nomination and voting process as described in these Bylaws (Article V, sections 2 and 3). The board members shall be elected by a majority of the vote.

Section 4. Terms

Each elected board member shall hold office for a term of one year, which shall start on the date of original appointment, unless an alteration is approved by the MDCGC Board of Directors. The date of original appointment is January 1 of the new calendar year, unless an alteration is approved by the MDCGC Board of Directors. Upon expiration of the one-year term, the President-Elect will assume the position of the President. Board members shall be limited to two consecutive terms. Previous board members may be eligible for election to another term for the same board position after a span of two years from the end of their previous term. They may immediately run for a different position on the board. Any officer may resign at any time by giving written notice to the President which, unless otherwise specified in the notice, shall be effective upon receipt of the resignation, and acceptance of the resignation shall not be necessary to make it effective.

Section 5. Vacancies and Removal

When a vacancy on the Board exists mid-term, the membership committee must receive notification of the nominations for a replacement from the present Board members three weeks in advance of the next official Board meeting. These nominations shall be sent out to the Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. Vacancies for Secretary and Treasurer will be filled only to the end of the particular Board member’s term. In the event of a vacancy for President, the President Elect will assume the role of President and the Board will nominate and vote on a representative to fill the position of President Elect. The former President Elect will begin their term as president effective at the time of the current President’s resignation. The Board will determine on a case by case basis whether or not the transition of the newly appointed President Elect to President, and the newly appointed President to Past President will occur at the end of the partial term or at the end of the following full term year.

Any director may be removed from office with cause at any regular, annual, or special meeting of the Board, either by the affirmative vote of at least two-thirds of the members of the MDCGC or by the affirmative vote of at least two-thirds of the Board then in office

Section 6. Duties of the Board of Directors

The Board shall, at all times, be composed of members working to uphold the vision and the mission of the MDCGC as outlined in these Bylaws. The Board members will attend the MDCGC officers’ meetings, either in person, via telephone, or via teleconference, and will have full voting privileges in official MDCGC business. Voting on official MDCC business may take place at the MDCGC officers’ meetings or via electronic communication. If it were to be voted upon by the general membership to dissolve the incorporation status of the MDCGC, then the Board of Directors would be responsible for the disbanding of the corporation. Any Board member may serve on a committee(s), but while a Board member, may not simultaneously hold the Chair or Co-Chair position of a committee. Each Board member shall be assigned as the liaison for a specific committee, as outlined in Article X Section 2. There will always be one Board member assigned as a liaison for each committee; however, the assignments may be altered if approved by the Board of Directors. At the beginning of the calendar year, the Board shall hold a meeting, whether in person or via teleconference, to discuss the goals of the committees for the upcoming calendar year, which shall then be communicated to the committees by their respective Board liaison.

Section 7. Compensation

The Board receives no compensation other than what is required for reasonable expenses.

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ARTICLE VII. MDCGC Officers

Section 1. Officers

There shall be no less than 5 Officers of the MDCGC, who must be Full Members of the MDCGC: Past-president, President, President-Elect, Secretary, Treasurer. Additional Officer positions may be created on an ad hoc basis as determined by the Board of Directors. No person may hold more than one office simultaneously.

Section 2. Powers and Duties

The Officers shall each have such powers and perform such duties as generally pertain to their respective offices, subject to the control and direction of the Board of Directors. All Officers will work to uphold the vision and the mission of the MDCGC. The duties of each officer shall include, but not be limited to, the following:

The President shall preside at meetings of the Board of Directors and meetings of the MDCGC general membership. The President shall sign contracts and carry out decisions that have been authorized to be executed by the Board of Directors. The President shall act as the primary spokesperson and representative for MDCGC members through media and legislative actions, including signing agreements indicating MDCGC’s support, though at their discretion, may delegate these actions to the appropriate Committee. The President shall attend key professional meetings, or delegate an MDCGC representative to do so. Upon assuming office, each President shall review the MDCGC Bylaws to determine the need for revision and amendment. The President shall act as the primary liaison to the Public Policy Committee and shall be present at all such committees meetings, either in person, via telephone, or via teleconference.
The President-Elect shall act in the place and stead of the President when delegated to do so by the President. Upon expiration of the term of the President, the President-elect shall immediately assume the position of President. The President-Elect shall be the primary liaison to the Social Media and Communications Committee, and shall be present at all such committee meetings, either in person, via telephone, or via teleconference.
The Secretary shall ensure that all upcoming meetings are scheduled as described in these Bylaws, and that all invited attendees have been appropriately notified of such meetings as described in these Bylaws. The Secretary shall keep the minutes from all meetings of the Board of Directors. The Secretary shall keep an up to date MDCGC member list, including demographic and contact information of all Full and Associate Members. The Secretary shall be the primary liaison for the Membership Committee, and shall be present at all such committee meetings, either in person, via telephone, or via teleconference.
The Treasurer shall keep all corporate records, be responsible for tracking all financial transactions of the MDCGC, pay all bills incurred by the MDCGC, and will document and file the appropriate taxes. The Treasurer will also draft an annual budget to be approved by the Board of Directors. The Treasurer may also develop fundraiser plans, which must be approved by the President prior to implementation. The Treasurer shall issue an annual financial report at the end of each fiscal year which will be available to the Officers. This report will also be available to any Member, by request.The Treasurer shall be the primary liaison for the State Meeting and Education Committee, and shall be present at all such committee meetings, either in person, via telephone, or via teleconference.
The Past-President shall serve in an advisory role to the President.
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ARTICLE VIII. Meeting of the Membership

Section 1. Annual Meeting

An annual meeting of the general membership shall be held, as fiscally possible, at a time and location in Maryland or Washington D.C., to be designated by the State Meeting and Education Committee. This meeting shall be approved by the Board, which should be selected to maximize attendance by the membership. Notification of the meeting shall be made electronically to the general membership no later than 90 days prior to the meeting.

Section 2. Special Meetings

Special meetings of members may be held at any time or location if approved by the Board. Notification of a special meeting shall be made electronically no later than 14 days prior to the meeting.

Section 3. Quorum

The presence of ten percent of the general membership entitled to vote at any meeting of members shall constitute a quorum.

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ARTICLE IX. Indemnification and Exoneration

Section 1. Indemnification

The MDCGC shall indemnify all officers and agents of the corporation to the full extent permitted by the corporation laws of the State of Maryland. The MDCGC shall be entitled purchase and maintain insurance for such indemnification to the full extent as authorized from time to time by the Board.

Section 2. Exoneration

To the fullest extent permitted by state or federal law, no director or officer of the MDCGC shall be personally liable to the MDCGC or its members for damages. Board members shall not be automatically exonerated in the case of intentional misconduct. No amendment of the Bylaws or repeal of any of its provisions shall limit or eliminate the benefits provided to directors and officers under this provision with respect to any act or omission which occurred prior to such amendment or repeal.

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ARTICLE X. Committees

Section 1. Committees

The Committees described in the Bylaws (Article X Section 2) are the MDCGC Standing Committees.

All Committees will work in collaboration with the Board of Directors. Each Committee will have an appointed Board of Directors liaison. For all Committee meetings, the date, agenda, attendees, and actions taken must be recorded and all minutes of the meeting must be kept. These records and any action taken by the committee must be shared with the Board of Directors within 7 days after the Committee meeting and must become part of the corporate record.

Access to Confidential Information

From time to time, MDCGC member volunteers will have access to various forms of confidential information concerning MDCGC members. This information may be sensitive in nature.

Handling Confidential Information

Members of MDCGC’s Board of Directors (“Board”), Committees, Subcommittees, Task Forces, Work Groups and other MDCGC members working on behalf MDCGC will maintain the confidentiality of all information, data, meetings, discussions, deliberations and decisions and all materials provided in connection with the MDCGC’s work including, but not limited to, data and other information received in connection with participation in MDCGC activity that members know or reasonably should know is confidential (collectively “Confidential Information”) received in connection with members’ work with MDCGC.

Members will use the Confidential Information only for the purpose of the work being performed by the Board, Committee, Subcommittee, Task Force, Work Group or other work on behalf of MDCGC and not for any other purpose.

Members will not disclose to anyone, reproduce or otherwise use any Confidential Information except for authorized communications with the MDCGC Board of Directors.

Any racist statements or statements disparaging to a person's gender identity, gender expression, sexual orientation, religion, national origin, age, marital status, and/or disability status, or other defamatory statements or actions do not fall under the terms of this agreement. These statements or actions should immediately be brought to the attention of the Chair of your specific volunteer entity, or the Board, if more appropriate.

Confidentiality Agreement

Members may be required to sign an acknowledgement and Agreement of Confidentiality prior to participating on MDCGC’s Board, Committees, Subcommittees, Task Forces, Work Groups, or other work on behalf of MDCGC.

Exception

Confidential Information that is otherwise publicly known or that is made available through no fault of the member is not subject to the terms of this policy.

Each Committee will be made up of a Leadership team and Members:

Committee Leadership: Each Committee shall have one Chair and one Co-Chair. The Chair and Co-Chair will be Full Members of the MDCGC who will be elected by the General Membership. MDCGC Full Members who are interested in serving as a Chair/Co-Chair will apply with a statement of interest and curriculum vitae. Each leader will serve for two (2) years: an individual’s first year will be served as Co-Chair then he/she will move up to Chair for the second year. An exception to this two (2) year graduating term will be during the Committee’s inaugural year, where a member will only serve one (1) year as Chair. Committee Co-Chairs/Chairs shall be limited to two (2) consecutive two (2) year terms (with the first year as Co-Chair and the second year as Chair for each term). After serving for two (2) consecutive terms, previous Chairs are not eligible for another term in the same position until two (2) years after the completion of their most recent term. If a new committee is added, the Chair for the inaugural year of a committee will serve a one (1) year term.
2. Committee Membership: Any Member of the MDCGC (Full, Associate, or Student) in good standing can serve on one or more Committees. MDCGC Members who are interested in serving on a Committee will apply to the Committee Chair and Co-Chair with a statement of interest and curriculum vitae. The Committee Chair and Co-Chair will be responsible for selecting Committee Members. Applications for Committee Members will occur once a year following appointment of new Chair and Co-Chair. Committee Members will serve a two (2) year term. Members may apply to be re-selected to the Committee after their two (2) year term is completed. Each Committee member will have one vote on business relating to that Committee.

Each committee shall exercise the authority of the Board of Directors to the extent authorized by the Board of Directors. However, a committee may not by itself:

Approve action that requires full Board approval by law;
Fill vacancies on the Board of Directors;
Amend the Articles of Incorporation;
Adopt, amend or repeal the Bylaws;
Approve a plan of merger, consolidation or dissolution; or transfer of assets of the corporation;
Employ or discharge anyone from employment with the Corporation;
Enter into any agreement, contract or obligation on behalf of the organization;
Portray themselves as representing the organization as a whole publicly.

Section 2. Standing Committees

Standing Committees of the MDCGC are provided below. Additional Standing Committees may be added as an Amendment to the Bylaws as needed. The Board of Directors, by resolution adopted by a majority of the Board of Directors present at a meeting where there is quorum may designate one or more committees.

The MDCGC Standing Committees include:

The Public Policy Committee:
1. The Public Policy Committee shall be responsible for monitoring relevant legislative activities in Maryland and DC. Committee members will familiarize themselves with present and future legislation of state and federal government influencing the practice of genetic counseling in Maryland and DC. This Committee may also establish a legislative contact in Annapolis and DC. Committee members shall become familiar with legislative updates relevant to other medical groups that could similarly impact the field of genetic counseling. The Committee will contribute to formal MDCGC position statements on various legislative issues and take action on those with the highest priority for our membership. The Committee will follow the decision making tree adopted by the committee and approved by the Board to choose whether and how MDCGC will indicate support for proposed legislation. 
2. The Public Policy Committee shall be responsible for steering efforts to obtain genetic counselor licensure within the state of Maryland and DC. In the event that licensure is approved, the Committee will continue their efforts to maintain this licensure, preserve communication, support education of other genetic counselors, and assist in uniting the efforts of other genetic counselor groups.
3. The President will be the Board of Directors liaison to the Public Policy Committee.
The Membership Committee
1. The Membership Committee shall be responsible for collecting nominations for the Board of Directors election as well as overseeing the voting process. This includes distributing ballots to the general membership, tabulating, and communicating results to the MDCGC membership. In the event of an unexpected Board of Director vacancy, this Committee will be responsible for selecting an interim Board Member until a vote by the general membership is completed. No Board of Director member can serve on this committee. If a member of The Membership Committee is nominated for the Board of Directors, their membership of this committee is immediately terminated. They may rejoin this Committee if they are not voted onto the Board of Directors.
2. The Membership Committee shall be responsible for editing and updating the Bylaws as necessary in collaboration with the Board of Directors. The Committee does not have the authority to change the Bylaws; Bylaws may only be amended by two-thirds majority vote of the Board. However, the Committee will be responsible for periodically reviewing Bylaws and drafting proposed amendments for review by the Board. The Committee will collect and organize any public comments on the Bylaws or suggestions for amendments made by the General Membership outside of specific open comment periods. For any proposed change to the Bylaws, the Committee will create an open comment period for the General Membership to comment on proposed changes and organize all comments for the Board to take into consideration in the final vote.
3. The Secretary will be the Board of Directors liaison to the Membership Committee.
The State Meeting and Education Committee
1. The State Meeting and Education Committee shall be responsible for determining the date and location of the MDCGC Annual Education Conference and for identifying corporate and educational sponsors to help defray costs of the meeting. The committee will be responsible for planning, organizing, and implementing the meeting objectives, agenda, and speakers. The committee will be responsible for applying for CEU eligibility from NSGC, and complete all required documentation to provide CEUs to meeting participants who wish to apply for CEUs. The State Meeting and Education Committee shall also maintain awareness of regional and statewide educational conferences and meetings that members of the MDCGC may wish to attend. Regular updates regarding educational opportunities, including the MDCGC Annual Education Conference, shall be communicated to the MDCGC through the website and email.
2. The Treasurer will be the Board of Directors liaison to the State Meeting and Education Committee.
The Social Media and Communications Committee
1. The Social Media and Communications Committee shall be responsible for the overall operation and appearance of the MDCGC public presence. This includes oversight and accuracy of the content and technical design aspects of the MDCGC website, Facebook page, and Twitter account.
2. The Social Media and Communications Committee will collaborate with the Board of Directors and other Committees to help provide regular updates to the General Membership through the MDCGC website and various social media outlets.
3. The President-Elect will be the Board of Directors liaison to the Social Media and Communications Committee.

Section 3. Task Forces

Ad hoc Task Forces may be formed as needed by the Board of Directors. The Board of Directors, by resolution adopted by a majority of the Board of Directors may designate one or more Task Forces.

Section 4.Subcommittees

Subcommittees of the MDCGC may be formed to fill a need as identified by the Board of Directors. Each of the subcommittees shall be housed under one of the standing committees, and may be made up of members who are also part of the standing committee or only the subcommittee. Leadership is determined among the committee and subcommittee, with the co-chair of the standing committee assuming leadership responsibilities of the subcommittee in the event that another leader is not identified.

The current subcommittees are as follows:

The Diversity Equity Inclusion and Justice (DEIJ) Subcommittee is housed under the Public Policy Committee.
1. Statement of purpose: The MDCGC DEIJ subcommittee will support the voices and feedback of diverse students and genetic counselors in the regional area by integrating efforts to improve justice, diversity, equity and inclusion in practice and within the community at large.
The Outreach Subcommittee is housed under the Membership Committee.
1. Statement of purpose: The Outreach Subcommittee will work towards establishing and maintaining contact with local schools and universities to promote awareness of the field of genetic counseling. This includes coordination of outreach events and facilitating contact between MDCGC membership and students interested in genetic counseling. The subcommittee will also be responsible for creating and maintaining recruitment materials for prospective genetic counseling students. The Outreach Subcommittee will collaborate with other committees/subcommittees focused upon diversity, equity, and inclusion to increase awareness of and access to the profession for underrepresented groups.
The Awards Subcommittee is housed under the State Meeting and Education Committee.
1. Statement of purpose: The primary intent of the MDCGC State Meeting and Education Committee’s Awards and Scholarships Subcommittee is to support and recognize educational endeavors and/or members’ efforts to improve and promote the profession of genetic counseling in Maryland and DC. The Awards and Scholarships Subcommittee aims to provide funding to any combination of the following: prospective and/or current genetic counseling students, member-initiated research proposals, projects designed to facilitate genetic counselors’ career development and visibility in the region, or recognition for outstanding members of the community. The Subcommittee will establish annual criteria for awards and scholarships distribution and work with the MDCGC Treasurer to determine available funding.

4. The Genetic Counselor Awareness Day Subcommittee is housed under the Social Media and Communications committee.

Statement of purpose: The Genetic Counselor Awareness Day subcommittee aims to implement social activities and information outreach for GC Awareness Day in November. The goal is to foster community among the MDCGC community, as well as promote genetic counseling as a career. Members of the subcommittee will work as a team to assist with social media promotions, planning of a social event, preparation and set up for the event as needed, and assistance with event facilitation.

Section 5. Removal of committee leadership

If a committee member, committee chair/co-chair, or board member believes that a committee chair/co-chair is not adequately fulfilling the responsibilities designated by their position or if they are acting in a manner that is believed to be detrimental to the organization, that individual can make a motion to the board for warning and/or removal of the person in question from their position. The member presenting the case for warning and/or removal must provide evidence to support their motion, and the member in question may then provide a counter argument. The board will make a final decision by a majority vote. If a committee chair is removed from their position, the current committee co-chair will become the chair and current committee members will have the opportunity to become the co-chair. While transition from co-chair to chair may occur at any point in the year, these individuals will additionally serve as chair for the following full term year.

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ARTICLE XI. Amendments

Section 1. Amendments

These Bylaws may be amended when necessary by two-thirds majority of the Board. Proposed amendments from the membership must be submitted to the Membership Committee.

Bylaws shall be reviewed on an annual basis unless a special consideration arises where the MDCGC Board will determine if additional amendments are needed. Annual review of the bylaws shall be performed during the summer of the calendar year by the Membership Committee.

Membership Committee will create an open comment period for the General Membership to comment on proposed changes to Bylaws. Public comments will be taken into consideration by the Board in the final vote.

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ARTICLE XII. Dissolution

Section 1. Dissolution

The MDCGC may be dissolved by a two-thirds (2/3) vote of the Board of Directors then serving provided that notice of the proposed dissolution has been submitted to the Directors in writing with written notice of the meeting date to decide on the proposed dissolution at least thirty (30) days prior to the meeting date. In the event of dissolution, the Board shall dispose of all of the net assets of the MDCGC exclusively to such organization(s) which are organized and operated exclusively for charitable or educational purposes as shall at the time qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code. Any remaining assets not disposed of by the Board shall be disposed of by the Court in the jurisdiction in which the principal office of the Corporation is then located, exclusively for such purposes or to such organizations.

Version 3 Updated 10.01.2021